Administrative Secretary Position Open at University of Lethbridge, Canada
The University of Lethbridge is actively searching for an Administrative Secretary. If you’re interested in working as an Administrative Secretary in Canada, apply promptly before the closing date.
Discover a thrilling chance to join the University of Lethbridge as an Administrative Secretary. If the prospect of working in Canada in this capacity excites you, don’t miss the opportunity to apply before the application period concludes.
About the Role:
Are you a highly organized individual with excellent communication skills? This role involves providing crucial administrative support to the Executive Director and the executive team. Responsibilities encompass scheduling appointments, managing correspondence, preparing reports, and offering general office support.
Qualifications:
– Education: College, CEGEP, or equivalent non-university certificate or diploma from a 1 to 2-year program
– Experience: 2 to less than 3 years
The salary for an administrative secretary can vary based on factors such as the specific job, organization, and level of experience. On average, in Canada, administrative secretaries earn around $40,000 per year.
Here are crucial skills and qualities essential for success in the role of an administrative secretary:
1. Communication: Administrative secretaries need effective communication skills to interact with clients, colleagues, and supervisors. Clear and concise communication, both written and verbal, is crucial.
2. Organization: Successful administrative secretaries excel in organizing tasks and meeting deadlines. They efficiently manage multiple responsibilities to ensure smooth workflow.
3. Attention to Detail: Administrative secretaries must carefully proofread documents to identify and rectify errors. Following instructions accurately is another key aspect of their attention to detail.
4. Problem-Solving: Quick and efficient problem-solving skills are vital for administrative secretaries. They must think critically and devise creative solutions when challenges arise.
5. Teamwork: Administrative secretaries contribute to a team-oriented work environment. Collaboration with colleagues, sharing information, and effective teamwork are integral to their role.
If you aspire to pursue a career as an administrative secretary, consider the following steps to enhance your chances of success:
1. Skills Development: Acquire necessary skills by taking courses in business administration or related fields. Gain hands-on experience through secretarial or administrative roles.
2. Networking: Attend industry events and connect with professionals on platforms like LinkedIn to build valuable connections in the field.
3. Tailor Your Application: Customize your resume and cover letter for each job application, emphasizing relevant skills and experiences that align with the specific role.
4. Interview Preparation: Practice responding to questions about your skills and experiences. Articulate why you are an excellent fit for the job during interviews.
Job Specifics:
– Location: Lethbridge, AB
– Salary: Monthly range of $3,686 to $4,516 (negotiable) for a 35-hour workweek
– Employment Terms: Term or contract, Full time, Day
– Commencement Date: Immediate
– Perks: Health benefits, Financial benefits
– Reference: Job Bank #2537542
Key Responsibilities:
1. Schedule and Confirm Appointments: Manage and organize appointments efficiently, ensuring accuracy and timeliness.
2. Answer Phones and Relay Messages: Professionally handle incoming calls, taking messages and directing inquiries to the appropriate personnel.
3. Compile Data, Statistics, and Other Information: Gather, organize, and maintain various data and statistical information for reporting and decision-making purposes.
4. Order Office Supplies and Maintain Inventory: Monitor office supplies, initiate orders, and maintain a well-organized inventory to support daily operations.
5. Greet and Direct Visitors: Provide a welcoming and helpful presence, greeting visitors and directing them to the relevant areas or contacts.
6. Type and Proofread Correspondence, Forms, and Other Documents: Create and review various documents to ensure accuracy, clarity, and adherence to established standards.
7. Respond to Employee Questions and Complaints: Address and resolve inquiries and concerns from employees, fostering a positive work environment.
8. Perform Data Entry: Input and manage data accurately using appropriate software and systems.
Skills and Specialization:
– Proficiency in MS Excel, MS Office, MS Outlook: Demonstrate advanced skills in Microsoft Excel, Office, and Outlook to handle various tasks efficiently.
Additional Details:
– Transportation/Travel: Own transportation is required for commuting.
– Work Conditions: Thrive in a fast-paced environment, handle pressure well, meet tight deadlines, and efficiently manage repetitive tasks with attention to detail.
– Personal Suitability: Possess the ability to multitask, ensure accuracy, communicate excellently both orally and in writing, exhibit flexibility, showcase organizational skills, uphold reliability, work collaboratively in a team, exercise judgment, and manage time effectively.
Employee Benefits:
– Health Benefits: Access to health-related benefits.
– Dental Plan: Coverage for dental care expenses.
– Health Care Plan: Inclusion in a comprehensive health care plan.
– Vision Care Benefits: Coverage for vision-related expenses.
– Financial Benefits: Enjoy financial benefits as per the collective agreement in place.
Application Requirements:
– Cover letter
– References validating experience
FAQs: Administrative Secretary Positions in Canada
Q1: What qualifications are necessary for an Administrative Secretary role in Canada?
A1: Requirements vary but typically include a high school diploma or equivalent. Some positions may prefer additional coursework in business administration.
Q2: What skills and qualities contribute to success as an Administrative Secretary in Canada?
A2: Key attributes for success encompass effective communication, organizational abilities, attention to detail, problem-solving skills, teamwork, proficiency in technology, and professionalism.
Q3: What are the average salaries for Administrative Secretary positions in Canada?
A3: Salaries differ, but on average, they hover around $40,000 per year.
Q4: What benefits come with working as an Administrative Secretary in Canada?
A4: Benefits encompass job security, competitive salaries, flexible work schedules, and opportunities for professional growth.
Q5: What challenges might individuals face as Administrative Secretaries in Canada?
A5: Challenges may include extended working hours during busy periods, navigating a potentially stressful work environment, and some individuals may find aspects of the job repetitive.
How to Apply for Administrative Secretary:
Embark on your application journey via University of Lethbridge Careers
Don’t miss the chance to apply for the Administrative Secretary position at the University of Lethbridge.
